Office 365 lets its users save all their files in a default location. But what if you want to change the default save location? You may want to save all your files to a different location now. Perhaps, you want the switch the default save location from “One Drive” to your local storage. This guide will tell you how you can change the save location of all Office 365 apps.
Why you should save files offline?
Saving files on the cloud elevates the possibilities in automation and time-saving techniques. Moreover, employees can have remote access to files saved on the Cloud regardless of where they are. However, storing files on a local server also has its own set of benefits.
Users can access their files in an immediate manner if they store files on their own computer. In addition, there is no need for an internet connection to access those files. On the other hand, cloud storage always requires a stable connection to the online server. Saving multiple files to your local storage does not require any internet bandwidth. All you need is sufficient storage space to save all your files.
Many people prefer to save files to their local storage as opposed to online storage. Office 365 offers versatile saving options for both offline and online, However, it allows users to save files on One Drive by default. So how do you change the default settings to offline save? There is a way to do this and we will tell you about it in this article.
How to change Office 365 Default Save Location
- Go to the Office 365 tool that requires the default save location. The method is the same for every Office app and you have to apply the method in all apps to make changes to the default location. Here we will use Microsoft Word as an example.
- Open Word and go to File Menu.
- After that, at the bottom you will see the “Options” button, click on it.
- Now a new “Word Options” window will open up on your screen. In the window, go to the “save” tab.
- Below the Save Documents section, check the box that says “Save to Computer by Default”.
- After that, look below the “Save to Computer by Default” check box where there is an option “Default Local File Location. Change the location to any place of your choice in your local storage.
- Hit “OK”.
After changing these things in your “Word Options” settings, all your files will be saved in your local storage.
Change the Default Save Location Manually
You have multiple options for saving your files on your computer and cloud storage One Drive. While you should utilize the above option for a one-time change, you should also know how to save files manually. As a result, if you have to save files to One Drive occasionally, you won’t have to change the default settings every time.
Here are the steps to manually change the save location
- Open the Office 365 app and go to “File”.
- Clicking on “File” will fire up a list of options.
- Click the “Save As” button.
- Now you will see the options available on the “Save As” page. Select “One Drive – Personal” and your One Drive storage will open up.
- Save the file as you normally would and you are good to go.
Similarly, if you want to save your files to a different location in your local storage, go to “This PC” instead of “One Drive – Personal”. In this way, you can save files to your preferred place without having to alter the default settings.
Microsoft Office allows its users to easily change the default save location. With a few clicks, you don’t have to worry about your files being saved on One Drive. Keep in mind that there is an “Autosave Documents” from Microsoft Office 2016.
All the apps available in Office 365 save your files to your One Drive by default. If you are low on the One Drive storage then saving files to your local storage is a better option. By following this guide, now you understand the intricacies of saving files to your local storage and one drive. Moreover, you are now well aware of saving your documents however way you prefer.